Job Posting
Position Title: High School Administrative Assistant (Office of the Principal)
Location: Mount Pulaski High School
Reports To: Building Principal (Heather Fricke - hfricke@mp23schools.com)
FLSA Status: Non-exempt
Start Date: Monday, August 4, 2025
Application Deadline: See “Application Process” Below - June 2, 2025
Position Summary
The High School Administrative Assistant plays a critical role in the daily operation of the main office and serves as a key point of contact for students, staff, parents, and the community. This highly public-facing position requires strong communication, organizational, and technical skills. The ideal candidate will be dependable, resourceful, and capable of working independently and as part of a team.
Terms of Employment
Work Days: 190 days total — all student attendance days (176), all teacher in-service days (4), plus one week (5 days) prior to the start of school and one week (5 days) after the school year ends. This position begins at $20/hour for the 2025-2026 school year.
Additional Benefits
$675/month towards medical insurance
$20,000 life insurance policy
10 sick days per school year
3 personal days per school year
Qualifications
Education: High school diploma required; additional education or certifications (STS or Substitute License) preferred
Experience: Relevant clerical or administrative experience preferred
Health: Must be capable of lifting and moving files as needed. This position also requires walking throughout the building to distribute mail, notes to students, etc.
Technical Skills: Proficient with Google Workspace, TeacherEase, and Apptegy (or other communication/record keeping platforms); Candidates with experience using TeacherEase attendance and discipline modules highly preferred
Other: Strong interpersonal skills, high attention to detail, professionalism, and ability to handle confidential information
Primary Responsibilities
Front Office & Communication
Greet and assist students, staff, families, and community members
Answer and direct phone calls to appropriate personnel
Maintain a positive, productive relationship with all stakeholders
Promote school events and activities via social media, website, emails, and print materials
Make daily school-wide announcements as needed on the intercom system
Set and maintain bell system & bell schedules for school days
Attendance Officer Duties
Record attendance for MPHS, LTEC, Abe Lincoln Academy and CEO students
Update regular student attendance and follow up on unverified absences
Communicate with parents and students regarding attendance policies and procedures
Make parent calls and manage student sign-ins/outs
Collect and file excuse notes, calculate daily attendance, and run reports for administrators and the truancy officer
Student Discipline Support
Ensure confidentiality of student records
Manage and transmit discipline referrals to the Principal
Lunch & Food Orders
Enter monthly menus (TeacherEase, Apptegy)
Record daily student food orders as needed
Registration & Enrollment
Collaborate with the other Administrative Assistant on all aspects of student registration
Compile, distribute, collect, and organize student registration packets
Enter and update student records
Print and organize student schedules and record forms
Student Records
Maintain confidentiality and organization of student records
Ensure proper annual rotation and recordkeeping
Technology & Platforms
Use Google applications (Docs, Sheets, Slides, Calendar) efficiently and effectively
Create posts, live feeds, and news articles on the school website (Apptegy)
Transportation & Field Trips
Send transportation rosters for field trips to the Transportation Director
Maintain student transportation routes in TeacherEase
Risk Management Responsibilities
Identify, analyze, and report risks
Select and monitor techniques to minimize identified risks
Modify techniques as needed to ensure student and staff safety
General Duties
Fill in for the other Administrative Assistant as needed
Complete other duties as assigned by the Principal or Superintendent
Application Process
Step 1 – Schedule a Skills-Based Assessment Appointment
Interested applicants must sign up for a Skills-Based Assessment Appointment online via this link. The candidate will come to an in-person appointment. During this appointment, candidates must bring:
A printed cover letter
A printed resume with three listed workplace references (who can attest to clerical skills)
A completed District Employment Application, available at: https://core-docs.s3.amazonaws.com/documents/asset/uploaded_file/838724/Application_for_EMPLOYEE_Support_Personnel.pdf
During the appointment, candidates will complete four computer-based tasks using a district computer. There will be no interview during this appointment. An inability to complete the skills-based assessment will disqualify the applicant from consideration for an interview. Serious applicants who meet the qualifications can select and sign-up for a skills-based assessment time slot (June 3, 4, 5 slots available) at:
https://www.signupgenius.com/go/10C054EABA62DA4FCC07-57120448-administrative
Access Code to the sign-up is 0023.
Skills-Based Assessment Tasks
Task 1 – Timed Typing Test
Complete a 5-minute typing test.
Task 2 – Design a Flyer for Social Media Posting
Create a flyer or graphic promoting an event (specifics will be given during the
appointment) that could be posted on the school’s social media account.
Task 3 – Create a Weekly Calendar for the Principal
Using Google Calendar and a list of activities provided, create a weekly schedule on a
specific Google Calendar.
Task 4 – Attendance Policy Email
Based on the attendance policy provided at the appointment, write a professional email
to a parent about a student who has 7 parent call-ins without any medical documentation
from a medical professional. Address future absence status, potential upcoming
consequences, and future documentation expectations in the email.
Step 2 – Candidate Interviews
The results from Step 1 will be reviewed and scored to identify the candidates who move forward in the selection process. Those selected will be contacted by phone to schedule interviews, which will be held the following week. The interview panel will include the Building Principal and the current Administrative Assistant for Bookkeeping. Candidates not selected for interviews will be notified via email.
Step 3 – Final Selection
Following the interviews, a final candidate will be selected and recommended for hire to the Board of Education. The selected candidate will be contacted by phone, while those not selected will receive notification via email.